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Advantages of going paperless

Maximise efficiency

GPS tracking

Multimedia capabilities

Ensure data accuracy

Going digital enables you to speed up current operations. Using our form builder we have fields such as Date/Time picker, Yes/No options, drop down menus and many other efficiency driving choices. You can set specific setting and prepopulate these fields so that the employee no longer has to write everything from scratch. They now just need to select the desired option, allowing you to focus more of your time on the customer.

This option allows you to locate exactly where a form was submitted by pinpointing it on a map. This tool has multiple uses including ensuring timesheets were completed at a specific location, or notifying your client that you visited the correct location.

A piece of paper cannot take a picture, but the DiverseDocs app can! You can include picture and video fields within your form so all the information is now in one place and you no longer have to waste precious time gathering information from different sources to complete the task. Not only that, you have access to unlimited cloud storage, freeing up valuable disk space on your device.

When creating your form you have have the option to make any field mandatory. This feature will prompt your employees, making them aware of which information has not been completed, giving you peace of mind that nothing gets missed. You also no longer have to worry about being able to read employee's handwriting, as all data is clear and professionally presented.

Why choose DiverseDocs?

Organise

We understand how frustrating it can be to find that one specific form that you need, whether it be paper or digital. With DiverseDocs, you can organise your forms into easily manageable folders, making it simple for your employees to find the correct forms as and when they need them.


Cloud based

DiverseDocs is all stored in the cloud, meaning your data is always at your fingertips. No more waiting for information or having to go back to the office filing cabinet to find what you need. No matter where you are in the world, you can access your data with just a few clicks.

Users

You never have to worry as with DiverseDocs you can create multiple users, each with specific permissions, giving you full control over who has access to perform certain tasks. For larger organisations you can sort your users into groups, removing the need to individually assign forms and email recipients. It doesn't matter how big or small your operation is we can help you.

Security

Your data is stored on our secure VPSs (virtual private server) which uses AES-256 encryption to keep your data safe and secure. We also keep your data safe in transit with TLS across all services. Additionally, our servers are DDOS protected for attacks upto 20Gb/s.

Communication

When creating forms you can assign email recipients, which will send a personalised email to each individual you have selected once the form has been submitted. This streamlined approach allows you to get the information over to the key stakeholders faster, and allows your employee to focus on ensuring the highest standards are always maintained.

Branding

Customise the look and feel of the DiverseDocs application and all your forms, with your own company branding. Professionally present your work to clients, whilst keeping aligned with your company colours and logo.


Build a custom report

Our powerful report builder allows you to report on specific fields within a form. This gives you the flexibility to focus on certain aspects of the data or all of the data... you decide. You also can report on certain individuals or on everyone that has submitted a particular form, and control date periods as required. Multiple email recipients can be assigned to each report so you can share the data with relevant parties quickly and efficiently.

Extract your data

Once your report has been built you can open your report within DiverseDocs and run on demand. You also have the ability to extract your data into various other useful formats including PDF, Excel, JSON and XML, then either send to chosen email recipients, or download directly to your device.

Ready to get started?

Sign up for a 30 day free trial or speak to our specialist sales team to learn more about how DiverseDocs can help your business